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How to Organise a Work Meeting: 7 Tricks to Increase Your Productivity

We all know how stressful and difficult the workplace can be. One of the most complicated moments that any manager has to face is the organisation of a work meeting. In order to prepare and complete this task successfully, we are going to give you 7 tricks that will be very useful for you.

1. Assign leaders for each meeting

Each of the meetings held in your workplace must have a person in charge. The leader can send the necessary preliminary documentation, organise each item on the agenda and send a completed summary once all the decisions have been made.

2. Only use those who show involvement

You may have already attended a meeting yourself without knowing the reason, which has led you not to give all your attention to the meeting or to get actively involved. Therefore, when organising such meetings, be sure to invite only those who are fully involved in the project.

3. Prepare everything in advance

Before the meeting starts, make sure that everything is working properly. We refer, above all, to the computer equipment (vide-oconference system, projector, etc.).

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4. Focus on the important topics

It is not advisable to bring up too many topics in a single meeting as this tends to drag on. It is best to focus on one and reach conclusions as quickly as possible.

5. Sincerity first and foremost

Hiding an opinion for fear of reprisals or believing that they will not be valued is never a good decision. It is, therefore, important that you express what you feel and, in case you are the director, let others say whatever that goes through their heads. 

6. Time is money

If the meeting ends sooner than it was scheduled, the better. In fact, each of the attendees can focus on achieving the objectives. So, if it ends early, do not try to stretch it by talking about other topics.

7. No personal matters

A work meeting should only and exclusively deal with work-related issues. Therefore, it is important that you avoid referring to personal matters. In this way, every second will be used to the maximum. After all, to talk about how the holidays have gone or your children going back to school is best left to coffee time. Resting and talking about these things is fine as long as you chat briefly.

Engel & Völkers

Valencia
Luis Vives, 6
46003 Valencia
Spain
Phone
+34 96 351 78 97

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