Privacy-Policy

I Privacy notice


We are pleased that you are visiting our website. We respect your privacy. Data protection and data security when using our website are very important to us. We would like to inform you with this privacy notice about the extent to which data is collected when you use our website and for what purposes we use this data. We would also like to inform you about your rights in this regard.


II Data controller


EV Brokerage Limited

Berkeley Street 16

W1J 8DZ London

United Kingdom

Phone: +44 (0)203 283 8700

E-mail: london@engelvoelkers.com


III Data protection officer


OSYSCON GmbHFranca Lorenz (external data security officer)

Max-Planck-Straße 7-927721 

Ritterhude

Germany

Phone: 04292562568420

E-mail: Franca.Lorenz@gotechrock.com

https://www.osyscon.de/


IV Accessing our Website


a. Nature and purpose of the processing

When you access our website, i.e., when you do not register or otherwise submit information, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of browser, the operating system used, the domain name of your Internet service provider, your IP address, and similar. This is exclusively information that does not allow any conclusions to be drawn about your person. It is processed for the following purposes:



Ensuring a trouble-free connection of the website,


Ensuring a smooth use of our website,


Evaluation of system security and stability and


for other administrative purposes.



We do not use your data to draw conclusions about your person. Information of this kind is statistically evaluated by us, if necessary, to optimize our Internet presence and its technology.


b. Legal basis of the processing

Processing is carried out according to Art. 6 Para. 1 letter f) UK-GDPR on our justified interest in improving our website's stability and functionality.


c. Data categories

IP address data


d. Recipient

The data recipients are internal employees and, where applicable, contractors for our website's operation and maintenance.


e. Storage periods

EV retains personal data for the time necessary for achieving the purposes for which the data was collected and processed, including any retention period stipulated under the applicable legislation (e.g. retention of accounting records) and in any case for a maximum of 24 months after the personal data was collected.

 

f. Legal / contractual requirement


The provision of personal data is not required by law or contract. Without the IP address, however, the service and functionality of our website cannot be guaranteed. Besides, individual services may not be available or may be restricted.


g. Transfer to third countries


The processing will not occur outside the European Union (EU) or the European Economic Area (EEA).


h. Revocation of consent


You can revoke your consent to store your personal data at any time with effect for the future. You can inform us of your revocation at any time by using the contact option provided at the beginning of this data protection notice.

i. Automated decision making and profiling. As a responsible company, we do not use automatic decision-making or profiling in this data processing.


V Data processing

This privacy policy explains to you the nature, scope, and purpose of processing personal data within our online offering and the websites, functions, and content associated with it.

The data protection declaration applies regardless of the domains, systems, platforms, and devices used (e.g., desktop or mobile) on which the software is executed.

For the terms used, such as "personal data" or their "processing," we refer to the definitions in Art. 4 of the Data Protection Basic Regulation (UK-GDPR).


Disclosure of data in outside of the UK or EEA countries

We do not intend to transfer any personal data outside of the UK or the European Economic Area (EEA). The servers used by EV are located within the UK and/or the EEA.

In cases where we need to transfer personal data to countries that do not offer the same level of protection as within the UK, the EEA (or any other country deemed as providing an adequate level of protection by the European Commission) we will only do so where: 



Appropriate safeguards have been put in place which meet the requirements of Article 46 of the UK GDPR, for example, using the European Commission’s standard contractual clauses (or any alternative clauses adopted by the UK’s Information Commissioner’s Office) for transfers of personal data outside the UK and/or EEA and/or any supplementary export measures; or 


One of the exceptions for specific situations under Article 49 of the UK GDPR is applicable to the transfer. These include (in summary):



The transfer is necessary to perform, or to form, a contract to which we are a party with you, or with a third party where the contract is in your interests;



You have provided your explicit consent to the transfer; or


The transfer is of a limited nature, and is necessary for the purpose of our compelling legitimate interests.


VI Sharing of personal data

The personal data we hold about users may on the legal grounds set out in this privacy policy be shared with and processed by:



Independent property consultants;


Consultants authorised to administer the website and provide associated services;


Third-party suppliers (e.g., IT service providers, hosting providers, marketing providers, payment providers, marketing analytics providers, banks and other support providers etc.);


Professional advisors (such as our lawyers, accountants and auditors);


Members of the EV group of companies (hereinafter referred to as the "EV Group"), including EV’s parent companies TechRock Platform for Data Intelligence and Technology AG, its licensor, Engel & Völkers AG, and/or any member of their group of companies; and


Another organisation to whom we may transfer our business, or if we enter into a joint venture with, purchase, are sold to, or merged with, another business entity. 


VII SSL - Encryption

This page uses SSL encryption for security reasons. You can recognize an encrypted connection by the fact that the browser's address line changes from "http://" to "://" and by the lock symbol in your browser line.


VIII Usage of Google Analytics

a. Nature and purpose of the processing

This website uses Google Analytics, a web analytics service provided by Google Building Gordon House, 4 Barrow Street, Dublin, D04 E5W5, Ireland. Google Analytics uses "cookies," which are text files placed on your computer, to help the website analyze how users use it. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, due to the activation of IP anonymization on these websites, your IP address will be shortened by Google within member states of the European Union or in other signatory states of the Agreement on the European Economic Area before. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of this website's operator, Google will use this information to evaluate your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage. The IP address transmitted by your browser within Google Analytics's scope is not combined with other data from Google. Data processing purposes are to evaluate the website's use and compile reports on activities on the website. Based on the website and the internet, further associated services are then to be provided.


b. Legal basis of the processing

The processing of the data entered is based on the user's consent (Art. 6 para. 1 letter a) UK-GDPR).


c. Data categories

IP address (shortened/anonymized)


d. Recipient

An employee of the IT and marketing department of Engel & Völkers Capital AG

Google Building Gordon House, 4 Barrow Street, Dublin, D04 E5W5, Ireland


e. Storage periods

Data will only be processed in this context as long as the corresponding consent has been obtained. Afterward, they will be deleted, as far as there are no legal obligations to keep them. Please use the contact data provided at the beginning of this data protection declaration to contact us in this context.


f. Legal / contractual requirement

The provision of your personal data is voluntary, solely based on your consent. If you prevent access, this may result in functional restrictions on the website.


g. Transfer to third countries

The processing will not occur outside the European Union (EU) or the European Economic Area (EEA).


h. Revocation of consent

You can revoke your consent to store your personal data at any time with effect for the future. You can inform us of your revocation at any time by using the contact option provided at the beginning of this data protection notice.


You can prevent the storage of cookies by adjusting your browser software accordingly; however, we would like to point out that in this case, you may not be able to use all functions of this website to their full extent. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: "Browser Add On to deactivate Google Analytics."


i. Automatic decision making and profiling

With the help of the tracking tool Google Analytics, visitors' behavior to the website can be evaluated, and their interests analyzed. For this purpose, we create a pseudonymous user profile.


IX Usage of Google Tag Manager

a. Nature and purpose of the processing

Using Google Tag Manager: Google Tag Manager is a solution that allows marketers to manage website tags through a single interface. The Tag Manager tool itself (which implements the tags) is a cookie-less domain and does not collect any personal information. The tool triggers other tags, which in turn may collect data. Google Tag Manager does not access this data. If deactivation is made at the domain or cookie level, it will remain in effect for all tracking tags implemented with Google Tag Manager: http://www.google.de/tagmanager/use-policy.html.


b. Legal basis of the processing

The processing of the data entered is based on the consent of the user (Art. 6 para. 1 letter a) UK-GDPR).


c. Categories of data

IP address, visiting time, link, visited websites


d. Recipient

Recipients of the data are internal employees of the EV Brokerage Limited and Google as the order processor. We have concluded the corresponding contract with Google for this purpose.


e. Storage periods

Data will only be processed in this context as long as the corresponding consent has been obtained. Afterward, they will be deleted, as far as there are no legal obligations to keep them. To contact us in this context, please use the contact data provided at the beginning of this data protection declaration.


f. Legal / contractual requirement

The provision of your personal data is voluntary, solely based on your consent. If you prevent access, this may result in functional restrictions on the website.


g. Transfer to third countries

The processing does not take place outside the European Union (EU) or the European Economic Area (EEA).


h. Revocation of consent

You can revoke your consent to the storage of your personal data at any time with effect for the future. You can inform us of your revocation at any time by using the contact option provided at the beginning of this data protection notice.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website.


i. Profiling

With the help of the Google Tag Manager tool, the behavior of visitors to the website can be evaluated and interests analyzed.


X Use of cookies and other tracking technologies

In addition to the above-mentioned processing of personal data, cookies and other tracking technologies are stored on your end device during or after your visit to the website.

Cookies are small text files that are sent when visiting our website and stored in your browser. If the corresponding website is called up again, your browser sends the contents of the cookies back and thus enables you to be identified. Third party technologies such as scripts, pixels, and tags, which EV integrates for advertising purposes, also set cookies on your end device.


Certain cookies are automatically deleted at the end of the browser session (so-called session cookies), others are stored in the browser for a specified time or permanently and then delete themselves automatically (so-called temporary or permanent cookies).


Which cookies does EV use in general?

Depending on their function and purpose, cookies are divided into various categories by EV 

"Essential" and "functional" cookies are required to enable EV to provide the online offering in a secure and user-friendly manner. This category includes, for example, 



cookies that serve to identify or authenticate our users; and 


cookies that temporarily store certain user entries.​



These cookies enable you to navigate through the website and use the functions as desired. Without these cookies, essential services of EV and/or the website cannot be provided. They are only used when you visit our website and are usually deleted after closing your browser. They are also used to retrieve the optimised website display when accessed with a mobile device, so that your data volume is not unnecessarily depleted. 


The legal basis for setting these cookies is our legitimate interest that our online services can be used securely and easily and that the quality of the online services and content is constantly improved. No consent is required for the use of "essential" and "functional" cookies. They cannot be deactivated. 

EV also uses cookies for analytical ("analytical cookies") and advertising purposes ("advertising" cookies). EV uses the profiles created with the help of these cookies for statistical information on the use of EV online services and to display advertising or offers which are tailored to your interests ("interest-based advertising").

The legal basis for the setting and use of these cookies is your consent.


Which cookies does EV use in particular?

You can find out which cookies EV uses in particular via this link

This list also contains the duration of the storage and other helpful information. 


How can you manage and prevent the use of cookies or delete cookies?

You can use the website without "analytical" cookies, "advertising" cookies and other web tracking mechanisms. Please click on this link to disable these cookies and tracking mechanisms. In this case, only the “essential” and “functional“ cookies remain, which are necessary for the use of the website. [link to be inserted]

You can also deactivate the storage of cookies via your browser settings and delete previously stored cookies in your browser at any time. Please note, however, that the website may not function or may only function to a limited extent without cookies. 

We also recommend that you visit the website of www.YourOnlineChoicescom, where you can obtain information and assistance in connection with web tracking mechanisms.

A central opt-out option for various tools, in particular from US American providers, is also available at the following link: optout.networkadvertising.org.


XI Links to social media pages

This website contains links to the main social media network sites (e.g., Facebook and Twitter). These are not embedded social media plug-ins, but a link through which no personal data is transmitted to the social media operators.


XII Processing of (personal) data by the entity in charge of the (online) application process

a. Type and purpose of processing

We process candidate data only for the purpose and scope of the application procedure in compliance with the legal requirements. Candidate data is processed to fulfill our (pre-)contractual obligations within the scope of the application procedure. Data processing becomes necessary for us, e.g., in the context of legal procedures.

As part of the application process, candidates must provide us with their candidate data. If we offer an online form, the necessary candidate data are marked; otherwise, they result from the job descriptions and include personal data, postal and contact address, and the documents belonging to the application such as cover letter, CV, and certificates. In addition, candidates may voluntarily provide us with further information. By submitting the application to us, the candidate agrees to the processing of his/her data for the application process in the manner and the extent described in this privacy policy. Where provided, candidates may submit their applications to us via an online form on our website. The data will be transmitted to us in encrypted form following state of the art. In addition, you can send us your application by e-mail. Please note, however, that e-mails are not sent in encrypted form, and the candidate himself/herself must ensure that they are encrypted. Therefore, we can accept no responsibility for the transmission route of the application between the sender and receipt by our server. We, therefore, recommend using an online form or sending it by post. In the event of a successful application, we may process the candidates' data for the employment relationship.


b. Legal basis of the processing

The processing of the data required for the conclusion of the contract is based on Art. 6 (1) (b) UK-GDPR. The processing is carried out according to Art. 6 para. 1 lit. f) UK-GDPR based on our legitimate interest in the further personnel development of our company.


c. Data categories

Application master data (first name, last name, title, e-mail address, telephone number, address, date of birth, nationality).

Qualification data (cover letter, motivation letter, CV, activities, professional qualifications).

Voluntary information, such as a candidate photo, details of severely disabled status, or other information you voluntarily provide to us or upload in your application.

Communications between you and us, as well as our comments and assessments about you during the application process.

Publicly accessible career platforms, such as LinkedIn or Xing.

Channels through which you became aware of us.

Special categories of personal data: If the information you provide in your application documents contains special categories of personal data within the meaning of Article 9 (1) of the GDPR (e.g., information that allows conclusions to be drawn about sexual orientation, health information, and conclusions about your ethnic origin or religious beliefs), we will only process this data to the extent permitted by law


In addition, you can upload meaningful documents such as a cover letter, your CV, and letters of reference. These may contain additional personal data such as date of birth, address, etc.


d. Recipients

The data recipients are internal employees and employees of the HR department of {Unternehmen} as processors.


e. Storage periods

Your data will be stored for a period of 6 months after completion of the application process. As a basic rule, this is done to comply with legal requirements and/or to defend against claims arising from legal provisions.

After this period, we are obliged to delete or anonymize your data. In the case of anonymization, the data is only available to us in the form of so-called metadata without direct personal reference for statistical evaluations (e.g., the proportion of male and/or female candidates, number of applications in a certain period, etc.).

In addition, we reserve the right to store your data for 12 months after the end of the application process to include it in our talent pool to identify further positions of interest to you. This includes, for example, applications for apprenticeships or internships.


f. Legal / contractual obligation

The provision of your personal data is voluntary and based solely on your consent. Without the provision of your personal data, we cannot grant you access to our offered content and services.


g. Transfer to third countries and third parties

Processing does not occur outside the European Union (EU) or the European Economic Area (EEA).


Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, a personnel and applicant management software solution (https://www.personio.com/legal-notice/). Personio is our processor in this context following Article 28  UK-GDPR. The processing, in this case, is based on a commissioned processing agreement between us as the controller and Personio, as well as EV Brokerage Limited, which also acts as the processor.


h. Withdrawal of consent

If the application for a job offer is not successful, the candidates' data will be deleted after 6 or 12 months. Candidates' data will also be deleted if an application is withdrawn, which candidates are entitled to do at any time. You can revoke your consent to the storage of your personal data at any time with effect for the future. You can notify us of the revocation at any time using the contact option provided at the beginning of this privacy notice.


i. Automated decision-making and profiling

As a responsible company, we do not use automated decision-making or profiling for this data processing.


XIII Data subject rights

If you process personal data as a user, you are deemed to be the data subject following the GDPR. Data subjects are entitled to the following rights vis-à-vis the person responsible:


The right to be informed

. The right to be provided with clear, transparent and easily understandable information about how EV uses information and your rights. This is why EV is providing the information in this policy.


The right of access

. The right to request certain information about, access to and copies of your personal information (if EV is processing it). Users are entitled to request one detailed summary of that personal information at no cost, but for any further costs EV reserves the right to charge a reasonable fee based on administration costs.


The right to rectification

. The right to have information corrected if it is inaccurate or incomplete.


The right to erasure

. This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of certain of the information that we hold about you. However, please note that this will not apply if we are required to retain the information for compliance with a legal obligation, or for the establishment, exercise, or defence of legal claims


The right to restrict processing

. The right to request that we stop using your personal information or limit the way we use it. When processing is restricted, we can still store your information, but we will not use it further.


The right to data portability

. The right to request that we return your personal information in an accessible and transferrable format, or that we send it directly to another company, where technically feasible;


The right to lodge a complaint

. The right to lodge a complaint about the way we handle or process personal information with your national data protection authority. If you are in the UK, this is the ICO, 

https://ico.org.uk

. The postal address is Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF


The right to withdraw consent

. If you have given consent to anything EV does with your information (i.e. where EV relies on consent as a legal basis for processing that information), you have the right to withdraw that consent at any time. Please note that withdrawing your consent may mean that the website is no longer usable.


The right to object to processing

. The right to object to certain types of processing where we use it for our legitimate interests or for marketing purposes. To exercise the above rights and to request information, you may write to the following e-mail address

london@engelvoelkers.com

 or postal address: EV Brokerage Limited at 16 Berkeley Street, London W1J.



XIV Right of appeal to the competent Commissioner Art.13 Para. 2 lit. d) UK-GDPR

Without prejudice to any other administrative or judicial remedy, any data subject shall have the right to complain to a Commissioner, in particular in the Member State in which he/she is staying, at his/her place of work, or at the place where the alleged infringement is alleged if he/she considers that the processing of his/her personal data is contrary to the UK-GDPR. The Commissioner to which the complaint was submitted shall inform the complainant of the complaint's status and outcome, including the possibility of a judicial remedy under Article 78 UK-GDPR.


XV Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke your consent at any time. For this purpose, informal e-mail notification to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.


XVI Updating and modification of this privacy policy

This privacy notice is currently valid and has the status 08 2021. Due to the further development of our website and offers above or due to changed legal or official requirements it may become necessary to change this data protection declaration.