Moving Checklist: Step-by-Step Stages of a Successful Move

What should I pay attention to when moving?

A successful move requires careful preparation. In addition to organizing transportation and packing your belongings, there are administrative tasks that must be completed on time. A well-designed moving checklist helps you stay in control and not forget anything.

The key points when moving:

Create a moving checklist that includes the following:

• Notice periods: If you are a tenant, notify your landlord of your departure in time — usually three months in advance.

• Professional movers or not: Decide early whether you will hire a moving company or rely on help from friends and family.

• Mail forwarding: Set up mail forwarding so you don’t miss important documents.

• Insurance coverage: Check whether your home insurance covers the move or whether the moving company compensates you in case of damage.

• Renovations: Find out what renovation obligations you have in your old home or apartment.

Where do I start with my move?

It’s best to start building your checklist three months before the moving date. List all rooms and note what needs to be organized, packed, or rearranged.

Your first steps:

Include the following essential tasks in your moving checklist:

• Set the moving date: If possible, choose a weekday, as moving companies usually charge more on weekends.

• Calculate the costs: Get an overview of the total cost.

• Find helpers: Ask friends, family, or colleagues for help early.

• Purchase packing materials: Boxes, bubble wrap, packing tape, markers.

• Remove unnecessary items: Take the opportunity to get rid of what you don’t need. You can sell or donate items instead of throwing them away.

• Request quotes from 2–3 moving companies: Check what their services include.

A private move differs from a corporate relocation mainly because it requires personal organization without external project management. Here, you are responsible for every step. If you are renting, your handover checklist for the landlord should include timely notice, cleaning the property, and meeting any handover requirements.

How can I best organize a move?

Proper preparation is the key to a smooth moving process. Creating a moving checklist early ensures everything runs efficiently. A complete checklist ensures that all important tasks are completed on time. Depending on the size and specifics of your household, the preparation time will vary.

How early should I plan my move?

For a one-person household with minimal furniture, a preparation time of 4–6 weeks is usually enough. In this case, a simple moving checklist covers all needs. Families with children or larger households should plan at least 8–12 weeks ahead and create a more detailed household moving checklist. International moves require 3–6 months of preparation.

How many days do I need for the move?

The moving day itself varies depending on the size of your home. For a one-bedroom apartment, expect to need a full day — larger homes may require 2–3 days. Your moving checklist for the new apartment should include additional time:

• 1–2 days before the move: Final preparations, defrosting the refrigerator, labeling boxes

• Moving day: Transporting belongings and initial setup in your new home

• 1–2 days after the move: Unpacking, arranging furniture, final inspection of the old residence

Moving Checklist Timeline:

Moving Costs: What to Expect

You should not underestimate the expenses of a move. Every moving checklist should include a realistic budget. Depending on the distance and scope of the move, costs may increase.

Common Costs:

• Moving company: Costs vary depending on the distance and the size of the home

• DIY move: Cost of renting a moving truck

• Packing materials: Boxes, bubble wrap, packing tape, markers

• Renovations in the old home: Repairs, painting

• Double rent: If rental agreements overlap

• Possible purchases for the new home: Furniture, curtains, decorative items, rugs, etc.

Estimate around an extra 20% on top of the projected cost for unexpected expenses. Include all cost items in your moving checklist so you maintain full financial control.

Change of Address: Other Important Procedures

After the move, you must inform various services and public authorities of your new address. The question “address change checklist – whom do I need to notify?” concerns many people. Here you will find a complete overview of who needs to be informed of your new address.

Public sector

• Tax Office / Taxisnet (to update the tax authorities)

• Municipality (if registry details or municipal fees need to be updated)

• AMKA / EFKA (if your insurance location or health center changes)

• ELTA (for mail forwarding, if desired)

• Military Service Office (if you are obliged to report changes)

Utilities & Providers

• Electricity

• Water

• Natural gas (if applicable)

• Telephone / Internet

• Disconnection at the old home and activation at the new one

Financial Services

• Banks

• Insurance companies

• Subscriptions / recurring payments

Other

• Employer

What should I consider when moving abroad?

An international move requires significantly more preparation. In addition to the usual steps, special procedures are needed.

Key factors in international moves:

• Visa and residence permit (for non-EU countries): Clarify entry requirements in good time

• Customs regulations: Learn the import and export rules for the items you plan to move

• International moving companies: Specialized companies are familiar with the legal requirements

• Insurance: Take out international transport insurance

• Translation of documents: Ensure important documents are officially translated

• Social security: Clarify your insurance coverage abroad

• Tax matters: Seek advice regarding your tax obligations

The moving process, no matter how demanding it may seem, can become a structured, controlled, and as stress-free as possible procedure, as long as there is proper preparation. With a well-organized checklist, you can plan each stage, avoid unpleasant surprises, and stay on top of your obligations. Whether it’s a short-distance move within the same city or a major step abroad, the steps and tips in this guide help you transition smoothly into your new daily life. Moving is not just a change of space, but an opportunity for a fresh start - and with the right preparation, this new chapter can begin in the best possible way.

At Engel & Völkers, we are one step ahead of your move. Whether you are looking for a property to buy or to rent, our experienced advisors are here to help you find your dream home. Trust us so that your move leads you to a premium-quality property.