Why rent out my flat through an estate agency

Advantages of renting a flat through an estate agency

Renting through an estate agency doesn’t just mean having someone who publishes your advert. It goes much further. It means having a team that takes care of the whole process and protects your interests as a property owner:

Specialised advice from the very beginning

A real estate agent knows the market, its fluctuations, the demand in your area and what tenants are looking for. This translates to:

• An accurate rental valuation that allows you to set a competitive price from the start without undervaluing your property.

• Personalised suggestions to improve the presentation of the flat, from small repairs to décor tips that increase appeal.

Saving time

Delegating to an estate agency allows you to forget about the operational work involved in renting out a flat:

• Publishing on leading portals, filtering visits, calls, emails and repeated questions that take up hours of the week.

• Coordinating viewings with qualified prospective tenants and managing follow-ups afterwards.

• Drafting the contract in accordance with current legislation, including all the clauses needed to avoid future misunderstandings.

Legal security and rigorous tenant selection

One of the most common fears when renting out a property is choosing the wrong tenant. A professional agency doesn’t just ask questions: it conducts a full analysis that includes:

• Verification of financial solvency, employment and personal references, payment history and other key factors.

• Drafting the contract with all legal guarantees, including clauses on deposit, duration, use of the property and responsibilities in case of damage or non-payment.

If any issues arise during the rental period, the agency acts as a mediator to protect your interests.

How to choose the best estate agency to rent out your property

Not all agencies work the same way. Choosing who will handle your rental is a decision that can make a big difference.

Key factors when choosing an estate agency:

• Local experience and reputation: an agency with in-depth knowledge of your area will attract the right tenant profile and value your property more accurately.

• Included services: at Engel & Völkers we manage the entire process from start to finish, including promotion, viewings, contract drafting and post-rental follow-up.

• Visibility channels: nowadays a sign in the window isn’t enough. The agency must have presence on premium portals, social media and its own database.

• Clear and fluid communication: swift responses and willingness to resolve questions or problems are signs of an agency committed to its clients.

Preparing the flat before renting it out through an estate agency

A well-presented flat not only rents out faster but also attracts a better tenant profile and allows you to charge a higher amount. Preparing the property is a crucial stage.

Necessary renovations and repairs to improve the property

• A property in good condition inspires confidence. Sometimes a coat of paint, replacing a lamp or fixing a shutter can make a big difference in the tenant’s perception.

• If any installations do not comply with regulations (electricity, gas), you must resolve this before renting it out. It is part of your responsibility as an owner.

• Cleaning and presentation: the flat should be shown as if it were already ready to move into.

• Choosing between furnished and unfurnished rental: this influences the type of tenants you attract. A furnished flat can be more appealing, while an unfurnished one offers more flexibility.

Documentation necessary to rent out your flat

Before renting out the property, it is essential to have all documentation prepared. An estate agency can help you review or complete it, but as the owner you must have:

• Certificate of habitability: mandatory document certifying that the property meets the minimum requirements to be lived in.

• Energy efficiency certificate: required to advertise and formalise the rental contract.

• Property deed: to prove that you are the legal owner.

• Latest utility bills: electricity, water, gas… to check readings and facilitate the change of ownership.

• IBI (property tax) and community fees: often requested by tenants and essential for contract management.

• Home insurance: not mandatory but highly advisable to avoid unnecessary risks.

Real estate marketing strategies to rent out your flat faster

One of the big advantages of working with an estate agency is the access to a professional marketing plan that increases the visibility of your property.

Portals and social media

• Agencies have agreements with real estate portals where your advert will have more relevance and visibility.

• In addition, a strong presence on social media such as Instagram or Facebook allows you to reach a broader and better-segmented audience.

Professional photography and videos

• The image is the first thing a potential tenant sees. Professional photography and, if possible, a virtual tour increase requests for information and actual viewings.

• Photos must be high-quality and show each space of the property in an attractive way.

Emotional and persuasive description

• A clear and concise description of the property is essential. Including information about the location, features of the property and nearby services can make a difference.

• A good estate agency knows how to create an attractive narrative tailored to the ideal tenant profile.

Legal and contractual aspects when renting through an estate agency

Renting out a property involves meeting a series of legal requirements that protect both parties. Having a professional estate agency such as Engel & Völkers ensures that everything is in order from the very beginning.

Clear contract adapted to the law

A well-drafted contract avoids misunderstandings and must include: details of the owner and the tenant, description of the flat and included elements, as well as the duration, price, deposit and maintenance obligations.

Tax and regulatory responsibilities

In addition, as the owner, you must:

• Declare the rental income.

• Have the energy certificate up to date.

• Comply with habitability and safety requirements.

An agency guides you through all the procedures to ensure compliance.

Clear rights and obligations for both parties

The relationship between tenants and property owners is subject to rights and obligations that are essential for harmonious coexistence. Some of these are:

• The owner has the right to receive rent and to have the property returned in good condition.

• The tenant has the right to enjoy the use of the property and to receive maintenance of the installations.

• Both parties must assume their respective obligations regarding the conservation of the property and the fulfilment of the agreed terms.

Managing the relationship with tenants: the added value of an estate agency

An agency’s work does not end when the contract is signed. In many cases, the comprehensive management of the rental includes:

• Communication with the tenant throughout the duration of the contract.

• Handling incidents, repairs, maintenance and renewals.

• Monitoring payments and possible legal issues.

At Engel & Völkers, we offer this peace of mind through management services adapted to each property owner.

Tips for optimising the rental of your flat through an estate agency

Optimising the rental of a flat involves following certain criteria that can contribute to a smoother and more beneficial process for all parties involved.

• Always maintain open communication with the agency. The clearer the expectations, the smoother the process will be.

• Carry out periodic inspections if you manage the property directly, or request reports from the agency.

• Review the contract every time you change tenants. Laws change, and it is important to update the clauses.

• Trust professionals with experience. Not only to find the best tenant, but also to take care of your investment.

Frequently asked questions about renting out my flat through an estate agency

What are the main advantages of renting out my flat through an estate agency?Renting through an estate agency saves you time, avoids legal risks and ensures the process is handled professionally. From setting the price to selecting the tenant and drafting the contract, having experts makes all the difference.

Can I choose the tenant even if I work with an agency?Yes. Although the agency filters and verifies candidates, the final decision is always made by the owner.

What commission does an estate agency charge for renting out my flat?It depends on the agency and the level of services included. In general, the commission is usually equivalent to one month’s rent or a percentage of the annual contract.

Is it better to rent with a long-term or short-term contract?It depends on your objectives. A long-term contract offers stability. A short-term contract can be more profitable in areas with high turnover, such as university cities or tourist destinations.

Can I rent out my flat if I live abroad?Yes, and it is one of the most common situations. If you are not in the same city or country, delegating to an estate agency is the safest and most practical way to rent out your flat without complications.

What documentation do I need to start renting?The main documents are: property deed, energy efficiency certificate, latest utility bills and the information needed to draw up the contract. An agency like Engel & Völkers helps you gather and manage all this information so you don’t waste time.

Our advisors work in a close, discreet and professional manner, with the goal of ensuring that renting out your flat is a profitable, safe and hassle-free experience. If you want to rent your flat with guarantees, contact us.