Tips before renting an apartment: everything you need to know before signing

Financial aspects to consider before renting an apartment

If you prefer renting over buying, it’s important to assess the financial side when searching for a flat. But it’s not enough to just look at the monthly rental price. To get a realistic view, you must consider all associated expenses that can influence the total cost of living in that home.

Common expenses that may accompany rent:

• Community fees, which cover building services such as cleaning, lift maintenance, concierge, or upkeep, and may represent an additional monthly cost that isn’t always disclosed upfront.

• Utility bills for water, electricity, and gas, whose cost varies depending on usage, but also on insulation quality, appliances, and heating systems.

• Optional services like internet or pay TV, which are usually contracted separately and should be included in your monthly budget.

It’s also important to consider the security deposit —usually equivalent to one or two months’ rent— and potential upfront costs such as agency fees, insurance, or small renovations to adapt the space. This initial outlay can represent a significant investment that is often underestimated.

And one detail many overlook: the possibility of future rent increases. Review the contract to see if there’s an annual update clause and under what terms it’s applied. This will help you anticipate potential changes in your budget.

At Engel & Völkers, our real estate agents help you analyse these costs and detect any hidden expenses before signing, so you can make decisions with full transparency.

Types of rental contracts and legal conditions

The contract is the document that regulates the entire relationship between tenant and landlord. That’s why it’s essential to understand each clause before signing.

Common types of contracts:

• Long-term rental contract: offers stability and usually has a minimum duration of one year, with the possibility of automatic renewals unless otherwise stated.

• Temporary contract: designed for short stays, for example, for work or studies. It’s more flexible but also has more limitations regarding renewal.

When signing the contract, it’s crucial to read carefully and, above all, check:

• Full identification of landlord and tenant.

• Detailed description of the property: including what the home is like and an inventory of furniture and appliances (if furnished).

• Current condition of the property: it’s advisable to attach photos showing the current state of the home.

• Contract duration and whether it includes automatic renewal: this will prevent future surprises.

• Early termination conditions: make sure you know the penalties for leaving before the agreed term.

• Who pays for what: it’s essential to establish from the start who covers which expenses, such as utilities, repairs, or community fees.

Condition and features of the property

A home may look perfect in photos, but reality can be quite different. Before making a decision, it’s crucial to visit it in person and inspect every detail. Only then can you spot possible defects that aren’t visible at first glance.

During the visit, pay attention to:

• Walls and floors: look for cracks, damp, or stains. These may indicate structural issues or leaks that could lead to costly repairs.

• Windows and insulation: poor carpentry can raise your heating or air conditioning bills.

• Electricity and plumbing: test switches, sockets, and taps. Malfunctions can affect your daily life and cause issues if not reported from the start.

• Appliances: if the apartment is furnished, make sure all appliances work properly and are in good condition.

It’s also worth asking about heating or air conditioning systems, if any. These features can make a big difference to your comfort throughout the year.

Furnished or unfurnished?

When renting, one of the most important decisions is whether to choose a furnished or unfurnished flat. Both options have pros and cons that should be weighed based on your lifestyle, medium-term plans, and budget:

• A furnished apartment can be more convenient in the short term, but it’s essential to check the condition and functionality of everything included.

• An unfurnished one offers more freedom to personalise, but requires additional investment in furniture, appliances, and decoration.

At Engel & Völkers, we help you compare real options in both cases, so you can make a decision suited to your needs.

Additional features that add value

Beyond the basics, there are elements that can make a big difference in your daily life. Some details can bring long-term comfort and functionality:

• Storage spaces: such as storage rooms or built-in wardrobes, ideal for those who value order and practicality.

• Balconies, terraces, or patios: especially valuable if you spend a lot of time at home or have a pet.

• Lift and accessibility: important if you have reduced mobility or live on higher floors.

Location and surroundings: what to consider beyond the apartment

It’s not just about the apartment itself —the surroundings matter too. Living in an area with services, good connections, and a pleasant lifestyle can make the difference between a positive experience and a constant source of stress. That’s why, before deciding, it’s worth evaluating the area:

• Neighbourhood safety: check statistics, talk to locals, or look for online opinions.

• Nearby services: supermarkets, health centres, pharmacies, gyms, schools —everything you might need close at hand.

• Public transport and connections: good accessibility will save you time (and stress) on commutes.

• Green areas and outdoor spaces for walking or exercising: a plus if you value contact with nature.

How to negotiate with the landlord or real estate agency

Negotiation means presenting your conditions with solid arguments and in a constructive tone. Having good information about the market, local prices, and the property’s condition gives you an advantage when proposing rent adjustments or contract conditions.

Before negotiating, do your research:

• Compare prices of similar flats in the same area: only then will you know if you’re overpaying or getting a fair deal.

• Check how the market has evolved in recent months: this helps you understand what to expect.

• Be clear on your priorities: rent price, contract duration, included services, among others.

During the negotiation:

• Be polite but firm. State your needs clearly.

• Propose alternatives: for example, a small price adjustment in exchange for signing a longer lease.

• Listen to what the landlord needs too: flexibility is key to reaching agreements beneficial for both sides.

Having a good real estate agency makes a difference when negotiating the final rent price. With Engel & Völkers, you’ll not only have someone negotiating for you, but also a team that looks out for your interests and filters properties that truly fit your profile.

Long-term planning: avoid surprises

The ideal rental isn’t just about fitting your present —it should also fit your future. That’s why it’s important to think about how long you plan to stay, whether work or family changes could arise, and whether the home you’re considering can meet those needs in the medium or long term.

Good planning —financial, legal, and personal— will help you avoid forced moves, conflicts, or unexpected costs. Thinking strategically is key to enjoying a stable and hassle-free rental experience.

Key recommendations:

• Define your total monthly budget, including not only rent but also utilities, maintenance, and transport.

• Anticipate possible rent increases in the coming years.

• Set your real priorities: do you prefer more space or a better location? Do you value peace and quiet or proximity to work more?

• Learn about tenant rights under current legislation so you can defend them if necessary.

Frequently asked questions about renting an apartment

What expenses should I consider besides rent?

In addition to the monthly price, it’s important to consider community fees, utilities such as electricity, water, and gas, possible agency fees, and the security deposit. Make sure you check what’s included in the contract and what isn’t to avoid surprises at the end of the month.

Is it better to rent a furnished or unfurnished apartment?

It depends on your needs. If you’re looking for a quick, temporary solution, a furnished flat may be more practical. But if you plan to stay long term and want to personalise the space, an empty apartment gives you more freedom.

What type of contract is most convenient for renting?

A standard rental agreement is usually the most stable option, with a minimum duration of one year and the possibility of renewal. However, there are also short-term rental contracts with greater flexibility. It’s essential to review the terms and get professional advice before signing.

Can I negotiate the rent price?

Yes, as long as you do it respectfully and with strong arguments. Analysing the prices of similar properties in the area will allow you to make a realistic offer.

What should I check when visiting an apartment to rent?

Pay attention to the condition of walls, floors, windows, electrical installations, and plumbing. If the apartment is furnished, test the appliances. It’s also advisable to ask about thermal and acoustic insulation, and approximate monthly expenses.

What happens if I want to leave before the contract ends?

It depends on the agreed conditions. Many contracts include penalty clauses if you decide to leave early. That’s why it’s so important to carefully review the contract before signing and consult any doubts with the landlord or your real estate advisor.

Why rent through Engel & Völkers?

Renting an apartment can be simple if you know what to look for, what to ask, and who to rely on. From contract review to property visits, negotiation, or financial planning —every detail counts.

Do you want to rent risk-free and with the confidence of making the right decision? At Engel & Völkers, we accompany you throughout the entire process, from the search to the signing, so that your new home is exactly what you need. Contact Engel & Völkers and let yourself be guided by experts in the real estate market.