Privacy Policy

Privacy Policy

Valid from July 1, 2025

Data Controller and Your Rights as a Data Subject *

(*Gender note: For reasons of readability, the simultaneous use of masculine, feminine, and diverse (m/f/d) forms has been omitted. All subsequent personal designations apply equally to all genders.)

1. Controller

The controller responsible for the data processing regulated in this privacy policy is EV Ostwestfalen GmbH (hereinafter “we” or “us”). Our contact details are:

EV Ostwestfalen GmbH

Piggenstraße 1 | 33602 Bielefeld

bielefeld@engelvoelkers.com

Licensing partner of Engel & Völkers Residential GmbH

2. Data Protection Officer If you have any questions about this privacy notice and data protection, please contact our Data Protection Officer: Eichmann & Kleinkes Seminare GmbH Vilsendorfer Str. 201a 33739 Bielefeld Phone: +49 521 55 77 32 50 Email: datenschutz@schulung-eks.de

3. Your Rights as a Data Subject You have the right to information about the processing of your personal data (for example, the origin of this data, the purpose of the processing, and the methods of data processing). Furthermore, under certain conditions, you are entitled to object to the processing of your data for the future, to restrict its processing, or to request its deletion. Finally, you can stop receiving advertising material or conducting market research or commercial communications at any time.

In summary, you have the right to:

- Access, - Rectification, - Erasure (or the right to be forgotten), - Restriction of processing, - Data portability, - Objection to the processing of your personal data, - Lodge a complaint with a supervisory authority. ```

Furthermore, you have the right to object at any time to the processing of your personal data for direct marketing purposes. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. You have the right to object at any time to the processing of your personal data for direct marketing purposes. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. ` ... you also have the right to object at any time to the processing of your personal data for direct marketing purposes. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes.

In accordance with Article 7(3) of the EU General Data Protection Regulation (hereinafter "GDPR"), you may withdraw your consent at any time. This means that we will no longer be permitted to process your data based on this consent in the future.

Please note that your right to erasure is subject to limitations. For example, we are not required or permitted to erase data that we must retain due to statutory retention periods. Data that we need for the establishment, exercise, or defense of legal claims is also excluded from your right to erasure. If you have a complaint about how we process your data, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work, or the place of the alleged infringement. do.

We reserve the right to disclose information about you in the event of a legal obligation, if we are required to do so by lawful authorities or law enforcement agencies. Legal basis: Art. 6 para. 1 sentence 1 lit. c GDPR (legal obligation).

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Overview of our data processing procedures

Our data protection information below is structured as follows and provides you with an overview of the following data processing procedures:

I. You visit us on our company page in Internet

II. You conclude a search or marketing agreement with us, request a property brochure from us, or commission us to conduct a property valuation.

III. We search for a property for you together with another Engel & Völkers licensed partner (referral).

IV. You submit an unsolicited application or apply for a job advertisement.

V. Storage and deletion of your data

I. Collection and processing of personal data when visiting our company website

We generally only process personal data if you submit it to us via the contact forms on our company website. Personal data is only processed if you have given us your consent or if processing is permitted by law. For certain services we offer on our company website, we require a minimum amount of data. We have marked these mandatory fields with an asterisk. Without this mandatory information, we cannot provide the services marked accordingly.

1. What data do we process from you (hereinafter "you" or "user")?

When you use our company website, we process the following personal data:

Email address, first name, last name, title, address, telephone number, property details – referred to in this privacy policy as "data" or "personal data"), which you provide when using the services offered on our company website (e.g., in connection with contact requests and newsletter mailings, as well as market price determination ("valuation") of real estate).

__________________________________________________________________________________________

Please refer to the "Cookie Notice" for a description of usage-related data processing in connection with the use of cookies and other tracking technologies.

Angel & Völkers GmbH Vancouver Street 2a D-20457 Hamburg Germany Email: contact@engelvoelkers.com You can find the cookie information at the bottom of our company website. __________________________________________________________________________________________

2. Purpose of Processing and Legal Basis

We process your data for the following purposes:

● Fulfilling contact requests (The legal basis is the performance of the contract and, in the case of the transfer of user data to other license partners of the Engel & Völkers Group (for the definition, please see section 3 below), your consent.)

● If applicable, fulfilling the request for a market-priced valuation of the property described by the user and the associated expressed interest in selling (The legal basis is the performance of the contract and, in the case of the user entering contact details and their transfer to a factually or geographically responsible license partner of the Engel & Völkers Group (for the definition, please see section 3 below) or to the company technically implementing the valuation, your consent, and in the case of the use of the Contact details for direct marketing (legitimate interest in marketing our own services or your consent);

● Contacting you by telephone (legal basis is the performance of a contract or, in the case of using the telephone number for advertising purposes, your consent);

● Sending an email newsletter about our own offers as well as our own and third-party advertising to the extent permitted by law or based on consent (legal basis is either your consent or our legitimate interest in direct marketing, provided that the marketing complies with data protection and competition law requirements);

In summary:

The legal basis for processing personal data is Article 6(1)(a) GDPR if the processing is based on consent, Article 6(1)(b) GDPR if the processing is based on a (possibly pre-contractual) contractual relationship, and Article 6(1)(f) GDPR if the processing is based on our legitimate interests. Where processing personal data is necessary for compliance with a legal obligation to which we are subject, Article 6(1)(c) GDPR serves as the legal basis.

If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of the processing of your personal data carried out based on your consent before its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object to the processing of your personal data at any time on grounds relating to your particular situation. Article 21 GDPR applies in this respect.

3. Disclosure of your personal data

We generally only disclose your personal data to third parties if this is necessary for the performance of a contract, if we or the third party have a legitimate interest in the disclosure, if there is a legal obligation to do so, or if you have given your consent. If data is transferred to third parties based on a legitimate interest, this will be explained in this privacy policy.

If your contact request concerns offers from other companies within the Engel & Regarding the Engel & Völkers Group, we will transmit the personal data you have entered in this case to the respective company within the Engel & Völkers Group after obtaining your prior consent or – where legally permissible – on the basis of a legitimate interest. We will not otherwise disclose your personal data.

When we refer to the “Engel & Völkers Group” within this privacy policy, we mean the companies belonging to the Engel & Völkers Group within the meaning of Sections 15 et seq. of the German Stock Corporation Act (AktG), as well as the (master) license partners contractually affiliated with this group, either directly or indirectly, to which we also belong. You can find a current overview of these licensing partners here: https://www.engelvoelkers.com/de/unternehmen/standorte/).

4. Transfer of Data to Non-EEA Countries

In addition to the above paragraph "Transfer of Your Personal Data", the following applies:

Recipients of personal data may be located outside the EEA/UK. When personal data is transferred to locations outside the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has determined that the country to which personal data is transferred ensures an adequate level of protection (Article 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., standard contractual clauses) agreed upon with the recipient by the European Commission (Article 46 GDPR), unless the GDPR provides for an exception (Article 49 GDPR). Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/UK are available upon request. Please note that these copies may be redacted to the extent necessary to protect trade secrets or other confidential information. Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection.

II. You conclude a search or marketing agreement with us, request a property exposé from us, or commission us to conduct a property valuation.

1. What data do we process about you

When searching for, selling, or renting a property, requesting property details, or having a property appraisal done, we regularly process the following personal data from you:

● First name, last name, title, address, telephone number, details of your property requirements (in the case of a property search) or (in the case of property marketing or appraisal) details of the property;

● Email address, if you have consented to receive promotional information, in particular offers or appraisals of properties, or if you wish to communicate by email;

● and (if the purchase/sale or rental of real estate occurs) bank details, identity information, copy of identification (in the case of the purchase/sale of real estate), as well as land register entries, electricity, oil and/or gas bills, general utility bills, declarations of division, condominium owners' association (WEG) minutes (resolutions), purchase agreement (in the case of the sale of real estate) or (if the rental of real estate occurs) bank details, identity information, if applicable, CV, proof of income, proof of creditworthiness, landlord confirmation, rental agreement.

2. Purpose of Processing and Legal Basis

We process this personal data for the following purposes:

● Fulfillment of the contractual relationship or a pre-contractual legal relationship – also through independent real estate consultants cooperating with us – including invoicing and credit checks (legal basis is Art. 6 I lit. b GDPR and Art. 6 I lit. f GDPR; our legitimate interest in the transfer of data to independent real estate consultants arises from the freedom to also fulfill contractual relationships with independent brokers or sub-brokers. The legitimate interest in carrying out credit checks arises from the legitimate interest in protection against payment defaults.);

● Fulfillment of a legal obligation, in particular in connection with the Money Laundering Act; (legal basis is Art. 6 I lit. c GDPR);

● Promotional information about properties that we or other licensed partners of the Engel & Völkers Group market (legal basis is Art. 6 I lit. f GDPR; our legitimate interest arises from the processing of personal data for direct marketing purposes. The legal basis is also your consent pursuant to Art. 6 para. 1 lit. a GDPR, insofar as the advertising information is transmitted to you by email, fax, or telephone.)

If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of the processing carried out on the basis of the consent until its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you. Art. 21 GDPR applies in this respect.

3. Disclosure of Data

If your request (e.g., in connection with a Regarding offers from other Engel & Völkers Group licensees (evaluation request), Engel & Völkers will transmit the personal data you enter in this case to the respective Engel & Völkers Group company after obtaining your prior consent.

Please also refer to our information on transfer in Section III.

Furthermore, in the course of processing a contractual relationship, we transmit personal data to contractual partners (owners, landlords, prospective buyers) and supporting service providers such as notaries, lawyers, property managers, developers, as well as for credit checks or to supervisory authorities (e.g., for anti-money laundering documentation). We may also transmit your data to third parties to the extent legally permissible. Third parties to whom we disclose your personal data, regardless of our service provision, include external consultants (e.g., Lawyers and auditors), authorities within their jurisdiction to comply with legal obligations and/or to protect our rights (e.g., tax office, police, public prosecutor's office, courts), potential buyers or acquirers of all or part of our assets and/or activities, and other third parties, insofar as you instruct us to disclose data or give your consent.

In addition, we will only disclose your personal data to employees (permanent staff such as employees and freelance real estate consultants) and third-party companies (e.g., IT service providers, hosting providers, etc.) to whom we have outsourced services involving data processing as part of commissioned data processing.

4. Transfer of Data to Non-EEA Countries

In addition to the preceding paragraph "Disclosure of Your Personal Data," the following applies: The following:

Recipients of personal data may be located outside the EEA/UK. If personal data is transferred to locations outside the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has determined that the country to which personal data is transferred ensures an adequate level of protection (Art. 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., standard contractual clauses) agreed upon with the recipient by the European Commission (Art. 46 GDPR), unless the GDPR provides for an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/UK are available upon request. Please note that these copies may be redacted to the extent necessary for protection. is required for the disclosure of trade secrets or other confidential information.

If your inquiry relates to Engel & Völkers Group license partners outside the European Union, we will forward your data to the locally/materially responsible license partner after obtaining your consent.

III. We will search for a property for you together with another Engel & Völkers license partner (“referral”)

If we search for a property for you together with another license partner, your data will only be transferred based on your prior consent. Please note that both we, as your initial contact, and the Engel & Völkers Group license partner to whom your data is referred, will be able to process your data. Personal data is processed. Both we and this licensee are independently responsible for the respective data processing. We and this other licensee do not have access to each other's data and do not process your data jointly. If you wish to assert your data subject rights, please check beforehand whether you wish to assert them against us or against the other Engel & Völkers Group licensee who also processes your data.

How we process your data in connection with the marketing of your property, what rights you have in this context, and who your contact persons are should you wish to assert your data subject rights, please refer to the above information.

IV. You are submitting an unsolicited application or a job advertisement

1. What data do we process about you

When you apply to us via our website or a job advertisement, we process your name, address, contact information, and application details. Providing your address and contact information, which is listed as mandatory, is necessary so that we can contact you regarding your application and process it.

2. Purpose of processing and legal basis

We process your personal data for the following purposes:

● Reviewing your application for employment within our company (legal basis is Article 6(1)(b) GDPR.

● Defense against any legal claims that may be asserted against us arising from the application process, insofar as this is necessary (the legal basis for this is our legitimate interest in complying with your burden of proof in proceedings under the General Equal Treatment Act (AGG); Article 6(1)(f) GDPR).

● Furthermore, we process your personal data on the basis of your previously given consent in order to inform you about interesting job offers (the legal basis is Article 6(1)(a) GDPR).

If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of the processing carried out on the basis of the consent until its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object to the processing of your personal data for reasons that Based on your particular situation, you have the right to object at any time to the processing of your personal data. Article 21 of the GDPR applies in this respect.

We require your personal data to fulfill the processing purposes listed above. You are free not to provide us with any personal data. In this case, we will not be able to enable you to participate in the application process for open positions.

3. Disclosure of Data

We will only disclose your personal data to third parties if this is necessary for the performance of a contract, if we or the third party have a legitimate interest in the disclosure, if there is a legal obligation to do so, or if you have given your consent. If data is transferred to third parties based on a legitimate interest, this will be stated in this privacy policy. explained.

If you applied via the global online job portal of Engel & Völkers Holding GmbH, your application documents were forwarded to us by Engel & Völkers Holding GmbH. You learned how Engel & Völkers Holding GmbH processed your personal data during the application process and can read more about it at any time on the relevant Engel & Völkers Holding GmbH website via the global online job portal.

4. Transfer of Data to Non-EEA Countries

In addition to the preceding paragraph “Transfer of Your Personal Data”, the following applies:

Recipients of personal data may be located outside the EEA/UK. If personal data is transferred to locations outside the If your personal data is transferred to the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has determined that the country to which personal data is transferred ensures an adequate level of protection (Art. 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., standard contractual clauses) agreed upon with the recipient by the European Union (Art. 46 GDPR), unless the GDPR provides for an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/UK are available upon request. Please note that these copies may be redacted to the extent necessary to protect trade secrets or other confidential information. is.

V. Storage and Deletion of Your Data

We store your personal data for the period necessary to achieve the purposes for which the data is collected and further processed, including any retention period required by applicable laws (e.g., maintaining accounting records).