Engel & Völkers Jena Commercial
Privacy Policy
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Data Protection Notice of EV Immobilien GmbH Jena
Controller and your rights as a data subject *
( *Gender note: For reasons of readability, the simultaneous use of the gender-inclusive forms masculine, feminine, and diverse (m/f/d) is omitted. All subsequent personal designations apply equally to all genders.)
1. Controller The controller responsible for the data processing regulated in this privacy policy is EV Immobilien GmbH Jena (hereinafter "we" or "us"). Our contact details are: EV Immobilien GmbH Jena Johannisstraße 20, 07743 Jena Marcus.Spoerlein@engelvoelkers.com License partner of Engel & Völkers Residential GmbH and Engel & Völkers Commercial GmbH br 2. Data Protection Officer If you have any questions about this privacy notice and data protection in general, please contact our Data Protection Officer: Marcus Spörlein Marcus.Spoerlein@engelvoelkers.com
3. Your Rights as a Data Subject You have the right to information about the processing of your personal data (for example, the origin of this data, the purpose of the processing, and the methods of data processing). Furthermore, under certain conditions, you are entitled to object to the processing of your data for the future, to restrict it, or to request the deletion of your data. Finally, you can object to the sending of advertising material or the conducting of market research or commercial communications at any time. In summary, you have the right to: - Access, - Rectification, - Erasure (or the right to be forgotten), - Restriction of processing, - Data portability, - Objection to the processing of your personal data, - Lodge a complaint with a supervisory authority. Furthermore, you have the right to object at any time to the processing of your personal data for direct marketing purposes. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. ... In accordance with Article 7(3) of the EU General Data Protection Regulation (hereinafter "GDPR"), you may withdraw your consent at any time. This means that we will no longer be permitted to process your data based on this consent in the future. Please note that your right to erasure is subject to limitations. For example, we are not required to, or may not, erase data that we are legally obligated to retain for a certain period. Data that we need for the establishment, exercise, or defense of legal claims is also excluded from your right to erasure. If you have a complaint about how we process your data, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work, or the place of the alleged infringement. We reserve the right to disclose information about you if we are legally obligated to do so. We may be required to disclose information to the relevant authorities or law enforcement agencies. Legal basis: Art. 6 para. 1 sentence 1 lit. c GDPR (legal obligation).
Overview of our data processing activities
Our data protection information below is structured as follows and provides you with an overview of the following data processing activities:
I. You visit our company website
II. You enter into a search or marketing agreement with us, request a property exposé, or commission us to conduct a property valuation
III. We will find a property for you together with another Engel & Völkers licensed partner (referral). IV. You apply unsolicited or in response to a job advertisement. V. Storage and deletion of your data. I. Collection and processing of personal data when visiting our company website. We generally only process personal data to the extent that you submit it to us via the contact forms on our company website. Personal data is processed only to the extent that you provide it to us via the contact forms on our company website. if you have given us your consent or if processing is permitted by law. For certain services we offer on our company website, we require a minimum amount of data. We have marked these mandatory fields with an asterisk. Without this mandatory information, we cannot provide the services marked in this way.
1. What data do we process from you (hereinafter "you" or "user")
When you use our company website, we process personal data, namely:
Email address, first name, last name, title, address, telephone number, property details – referred to in this privacy policy as "data" or "personal data"), which you provide when using the services offered on our company website. (e.g., in the context of contact requests and newsletter mailings, as well as the determination of market prices ("valuation") of real estate).
Please refer to the "Cookie Notice" for a description of the usage-related data processing in connection with the use of cookies and other tracking technologies.
Engel & Völkers GmbH Vancouverstrasse 2a D-20457 Hamburg Germany Email: info@engelvoelkers.com br You can find the cookie information at the bottom of our company website. br 2. Purpose of Processing and Legal Basis ... For direct marketing, the legitimate interest in marketing our own services or your consent);
● Contacting you by telephone (legal basis is the performance of a contract or, in the case of using the telephone number for advertising purposes, your consent);
● Sending an email newsletter about our own offers as well as our own and third-party advertising to the extent permitted by law or based on consent (legal basis is either your consent or our legitimate interest in direct marketing, provided that the marketing complies with data protection and competition law requirements);
In summary: The legal basis for processing personal data is Article 6(1)(a) GDPR if the processing is based on consent, Article 6(1)(b) GDPR if the processing is based on a (possibly pre-contractual) contractual relationship, and Article 6(1)(f) GDPR if the processing is based on our legitimate interests. Where processing personal data is necessary for compliance with a legal obligation to which we are subject, Article 6(1)(c) GDPR serves as the legal basis. If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of the processing of your personal data carried out based on your consent before its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object to the processing of your personal data at any time on grounds relating to your particular situation. Article 21 GDPR applies in this respect.
3. Disclosure of your personal data
We generally only disclose your personal data to third parties if this is necessary for the performance of a contract, if we or the third party have a legitimate interest in the disclosure, if there is a legal obligation to do so, or if you have given your consent. If data is transferred to third parties based on a legitimate interest, this will be explained in this privacy policy.
If your contact request concerns offers from other companies within the Engel & Regarding the Engel & Völkers Group, we will transmit the personal data you have entered in this case to the respective company within the Engel & Völkers Group after obtaining your prior consent or – where legally permissible – on the basis of a so-called legitimate interest. Beyond this, we will not disclose your personal data.
When we refer to the “Engel & Völkers Group” within this privacy policy, we mean the companies belonging to the Engel & Völkers Group within the meaning of Sections 15 et seq. of the German Stock Corporation Act (AktG), as well as the (master) license partners contractually affiliated directly or indirectly with this group, to which we also belong. You can find a current overview of these licensing partners here: https://www.engelvoelkers.com/de/unternehmen/standorte/).
4. Transfer of Data to Non-EEA Countries
II. You conclude a search or marketing agreement with us, request a property exposé from us, or commission us to conduct a property valuation.
1. What data do we process from you? When searching for, selling, or renting a property, requesting property details, or having a property appraisal done, we regularly process the following personal data from you: ● First name, last name, title, address, telephone number, details of your property requirements (in the case of a property search) or (in the case of property marketing or appraisal) details of the property; ● Email address, if you have consented to receive promotional information, in particular offers or appraisals of properties, or if you wish to communicate by email;
● and (if it involves the purchase/sale or rental of real estate) bank details, identity information, a copy of your ID (in the case of the purchase/sale of real estate), as well as land register entries, electricity, oil, and/or gas bills, general utility bills, declarations of division, condominium owners' association (WEG) minutes (resolutions), purchase agreement (in the case of the sale of real estate), or (if it involves the rental of real estate) bank details, identity information, if applicable, a CV, proof of income, proof of creditworthiness, landlord confirmation, and the rental agreement.
2. Purpose of Processing and Legal Basis
We process this personal data for the following purposes:
● Fulfillment of the contractual relationship or a pre-contractual legal relationship - also by Cooperating independent real estate consultants – including invoicing and credit checks (legal basis is Art. 6 para. 1 lit. b GDPR and Art. 6 para. 1 lit. f GDPR; our legitimate interest in transferring data to independent real estate consultants arises from the freedom to choose to also fulfill contractual relationships with independent brokers or sub-brokers. The legitimate interest in conducting credit checks arises from the legitimate interest in protecting against payment defaults.);
● Fulfillment of a legal obligation, in particular in connection with the Money Laundering Act; (legal basis is Art. 6 para. 1 lit. c GDPR);
● Promotional information about properties that we or other licensed partners of the Engel & Völkers Group market (legal basis is Art. 6 para. 1 lit. f GDPR; our legitimate interest arises from the processing of personal data for the purpose of direct marketing. The legal basis is also your consent pursuant to Art. 6 para. 1 lit. a GDPR, provided you have given your consent. (promotional information may be transmitted via email, fax, or telephone.)
If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of the processing carried out based on the consent before its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object at any time to the processing of personal data concerning you on grounds relating to your particular situation. Article 21 GDPR applies in this respect.
3. Disclosure of Data
If your inquiry (e.g., in connection with a valuation request) concerns offers from other licensed partners of the Engel & Völkers Group, Engel & Völkers will transmit the data you provided in In this case, the personal data you entered will be transferred to the respective company within the Engel & Völkers Group after you have given your prior consent. Please also refer to our information on data transfer in Section III. Furthermore, in the course of processing a contractual relationship, we transfer personal data to contractual partners (owners, landlords, prospective buyers) and supporting service providers such as notaries, lawyers, property managers, developers, as well as for credit checks or to supervisory authorities (e.g., for anti-money laundering documentation). We may also transfer your data to third parties to the extent legally permissible. Third parties to whom we disclose your personal data, regardless of our service provision, include external consultants (e.g., lawyers and auditors), authorities within their jurisdiction to comply with legal obligations and/or to protect our rights. (e.g., tax office, police, public prosecutor's office, courts), potential buyers or acquirers of all or part of our assets and/or activities, and other third parties, insofar as you instruct us to disclose data or give your consent.
In addition, we will only disclose your personal data to employees (permanent staff such as employees and freelance real estate consultants) and third-party companies (e.g., IT service providers, hosting providers, etc.) to which we have outsourced services involving data processing as part of commissioned data processing.
4. Transfer of Data to Non-EEA Countries
In addition to the preceding paragraph "Disclosure of Your Personal Data," the following applies: Recipients of personal data may outside the EEA/UK. When personal data is transferred to locations outside the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has determined that the country to which personal data is transferred ensures an adequate level of protection (Art. 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., standard contractual clauses) agreed upon with the recipient by the European Commission (Art. 46 GDPR), unless the GDPR provides an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/UK are available upon request. Please note that these copies may be redacted to the extent necessary to protect trade secrets or other confidential information.
If your request relates to licensing partners If the Engel & Völkers Group is located outside the European Union, we will transfer your data to the locally/materially responsible license partner after obtaining your consent.
III. We will search for a property for you together with another Engel & Völkers license partner (“referral”)
If we search for a property for you together with another license partner, your data will only be transferred based on your prior consent. Please note that both we, as your initial contact, and the Engel & Völkers Group license partner to whom your data is referred will process your personal data. Both we and this license partner are independently responsible for the respective data processing. We and This other licensee has no mutual access to each other's data and does not process your data jointly. If you wish to assert your data subject rights, please check beforehand whether you wish to assert them against us or against the other Engel & Völkers Group licensee who also processes your data.
For information on how we process your data in connection with the marketing of your property, what rights you have in this context, and who your contact persons are should you wish to assert your data subject rights, please refer to the above explanations.
IV. You are submitting an unsolicited application or an application in response to a job advertisement
1. What data do we process from you
2. Purpose of Processing and Legal Basis
If you apply When you apply via our website or through a job advertisement, we process your name, address, contact information, and application data. Providing your address and contact information, which are listed as mandatory, is necessary so that we can contact you regarding your application and process it.
We process your personal data for the following purposes:
● Reviewing your application for employment within our company (legal basis is Art. 6 para. 1 lit. b GDPR, possibly in conjunction with Section 26 BDSG (for the Federal Republic of Germany)).
● Defending against any legal claims that may be asserted against us arising from the application process, if necessary (legal basis This is our legitimate interest in fulfilling your burden of proof in proceedings under the General Equal Treatment Act (AGG); Art. 6 para. 1 lit. f GDPR.
● Furthermore, we process your personal data based on your prior consent to inform you about interesting job offers (legal basis is Art. 6 para. 1 lit. a GDPR).
If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you. Art. 21 GDPR applies in this respect.
3. Disclosure of Data
Your personal data will only be disclosed to third parties by us if this is necessary for the performance of a contract, if we or the third party have a legitimate interest in the disclosure, if there is a legal obligation to do so, or if you have given your consent. If data is transferred to third parties based on a legitimate interest, this will be explained in this privacy policy.
4. Transfer of Data to Non-EEA Countries
In addition to the preceding paragraph “Transfer of Your Personal Data”, the following applies: Recipients of personal data may be located outside the EEA/UK. If personal data is transferred to locations outside the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has decided that the country to which personal data is transferred ensures an adequate level of protection. (Art. 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., standard contractual clauses) agreed upon with the recipient by the European Union (Art. 46 GDPR), unless the GDPR provides for an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree upon additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/United Kingdom can be requested. Please note that these copies may be redacted to the extent necessary to protect trade secrets or other confidential information.
5. Storage and Deletion of Your Data
We store your personal data for The time required to achieve the purposes for which data is collected and further processed, including any retention period required by applicable laws (e.g., maintaining accounting records). In the context of application processes that do not result in employment, your data will be routinely stored for six months for documentation purposes and then deleted or destroyed, along with the documents you submitted. With your consent to the processing of your data for future application processes, we will retain it for a correspondingly longer period. NOTE: Our company regularly checks and monitors your creditworthiness when concluding contracts and, in certain cases where there is a legitimate interest, also for existing customers. For this purpose, we work with Creditreform Boniversum GmbH, Hammfelddamm 13, 41460 Neuss, from whom we obtain the necessary data. For this purpose, we transmit your name, address, and date of birth to Creditreform Boniversum GmbH. Information pursuant to Article 14 of the EU General Data Protection Regulation (GDPR) regarding data processing at Creditreform Boniversum GmbH can be found here: For consumers: Information according to the EU GDPR | Boniversum
