Privacy Policy

Data Protection Notice of EV Rhein-Neckar Immobilien GmbH

Valid from February 2023

Controller and your rights as a data subject *

(*Gender note: For reasons of readability, the simultaneous use of the gender-inclusive forms masculine, feminine, and diverse (m/f/d) is omitted. All subsequent personal designations apply equally to all genders.)

1. Controller

The controller responsible for the data processing regulated in this privacy policy is EV Rhein-Neckar Immobilien GmbH (hereinafter "we" or "us"). Our contact details are:

EV Rhein-Neckar Immobilien GmbH Hermsheimer Str. 5, 68163 Mannheim mannheimcommercial@engelvoelkers.com

2. Your Rights as a Data Subject You have the right to information about the processing of your personal data (for example, the origin of this data, the purpose of the processing, and the methods of data processing). Furthermore, under certain conditions, you are entitled to object to data processing for the future, to restrict it, or to request the deletion of your data. Finally, you can stop receiving advertising material or conducting market research or commercial communications at any time. ...

In summary, you have the right to:

- access, - rectification, - erasure (or the right to be forgotten), - restriction of processing, - data portability, - object to the processing of your personal data, - lodge a complaint with a supervisory authority.

Furthermore, you have the right to object at any time to the processing of your personal data for direct marketing purposes. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. ...

In accordance with Article 7(3) of the EU General Data Protection Regulation (hereinafter "GDPR"), you may withdraw your consent at any time. This means that we will no longer be permitted to process your data based on this consent in the future.

Please note that your right to erasure is subject to limitations. For example, we are not required or permitted to erase data that we are obligated to retain due to statutory retention periods. Data that we need for the establishment, exercise, or defense of legal claims is also excluded from your right to erasure.

Please note that your right to erasure is subject to limitations.

If you have a complaint about how we process your data, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work, or the place of the alleged infringement.

We reserve the right to disclose information about you if legally required to do so by lawful authorities or law enforcement agencies. Legal basis: Article 6(1)(c) GDPR (legal obligation). ...

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Overview of our data processing procedures

Our data protection information below is structured as follows and provides you with an overview of the following data processing procedures:

I. You visit our company website

II. You commission us to search for or sell a property, request a property brochure from us, or commission us to conduct a property valuation

III. We will search for a property for you together with another Engel & Völkers licensed partner (referral). IV. You apply unsolicited or in response to a job advertisement. V. Storage and deletion of your data. ... Personal data is processed only if you have given us your consent or if processing is permitted by law. For certain services we offer on our company website, we require a minimum amount of data. We have marked these mandatory fields with an asterisk. Without this mandatory information, we cannot provide the services marked accordingly.

1. What data do we process from you (hereinafter "you" or "user")? When you use our company website, we process personal data, specifically: Email address, first name, last name, title, address, telephone number, property details – referred to in this privacy policy as "data" or "personal data" – which you provide when using the services offered on our company website (e.g., when submitting contact requests, newsletter mailings, and for market price determination ("valuation") of real estate). ...

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Please refer to the "Cookie Notice" for a description of the usage-related data processing in connection with the use of cookies and other tracking technologies.

Angel & Völkers GmbH Vancouver Street 2a D-20457 Hamburg Germany Email: info@engelvoelkers.com br You can find the cookie information at the bottom of our company website. ______________________________________________________________________________________________________________________________________ br 2. Purpose of Processing and Legal Basis ... For direct marketing, the legitimate interest in marketing our own services or your consent);

● Contacting you by telephone (legal basis is the performance of a contract or, in the case of using the telephone number for advertising purposes, your consent);

● Sending an email newsletter about our own offers as well as our own and third-party advertising to the extent permitted by law or based on consent (legal basis is either your consent or our legitimate interest in direct marketing, provided that the marketing complies with data protection and competition law requirements);

In summary:

The legal basis for processing personal data is Article 6(1)(a) GDPR if the processing is based on consent, Article 6(1)(b) GDPR if the processing is based on a (possibly pre-contractual) contractual relationship, and Article 6(1)(f) GDPR if the processing is based on our legitimate interests. Where processing personal data is necessary for compliance with a legal obligation to which we are subject, Article 6(1)(c) GDPR serves as the legal basis.

If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of the processing of your personal data carried out based on your consent before its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object to the processing of your personal data at any time on grounds relating to your particular situation. Article 21 GDPR applies in this respect.

3. Disclosure of your personal data

We generally only disclose your personal data to third parties if this is necessary for the performance of a contract, if we or the third party have a legitimate interest in the disclosure, if there is a legal obligation to do so, or if you have given your consent. If data is transferred to third parties based on a legitimate interest, this will be explained in this privacy policy.

If your contact request concerns offers from other companies within the Engel & Regarding the Engel & Völkers Group, we will transmit the personal data you have entered in this case to the respective company within the Engel & Völkers Group after obtaining your prior consent or – where legally permissible – on the basis of a so-called legitimate interest. Beyond this, we will not disclose your personal data.

When we refer to the “Engel & Völkers Group” within this privacy policy, we mean the companies belonging to the Engel & Völkers Group within the meaning of Sections 15 et seq. of the German Stock Corporation Act (AktG), as well as the (master) license partners contractually affiliated directly or indirectly with this group, to which we also belong. You can find a current overview of these licensing partners here: https://www.engelvoelkers.com/de/unternehmen/standorte/).

4. Transfer of Data to Non-EEA Countries When personal data is transferred to locations outside the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has determined that the country to which personal data is transferred ensures an adequate level of protection (Art. 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., standard contractual clauses) agreed upon with the recipient by the European Union (Art. 46 GDPR), unless the GDPR provides for an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/United Kingdom can be requested. Please note that these copies may be redacted to the extent necessary to protect trade secrets or other confidential information.

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II. You engage us to find or sell a property, request a property exposé from us, or commission us to conduct a property valuation.

1. What data do we process from you? When searching for, selling, or renting a property, requesting property details, or having a property appraisal done, we regularly process the following personal data from you: ● First name, last name, title, address, telephone number, details of your property requirements (in the case of a property search) or (in the case of property marketing or appraisal) details of the property; Email address, if you have consented to receive promotional information, in particular offers or appraisals of properties, or if you wish to communicate by email;

● and (if it involves the purchase/sale or rental of real estate) bank details, identity information, a copy of your ID (for the purchase/sale of real estate), as well as land register entries, electricity, oil, and/or gas bills, general utility bills, declarations of division, condominium owners' association (WEG) minutes (resolutions), purchase agreement (for the sale of real estate), or (if it involves the rental of real estate) bank details, identity information, if applicable, CV, proof of income, proof of creditworthiness, landlord confirmation, and rental agreement.

2. Purpose of Processing and Legal Basis

We process this Personal data for the following purposes: ...

● Promotional information about properties that we or other licensed partners of the Engel & Völkers Group market (legal basis is Art. 6 para. 1 lit. f GDPR; our legitimate interest arises from the processing of personal data for direct marketing purposes. Your consent pursuant to Art. 6 para. 1 lit. a GDPR is also the legal basis if the promotional information is sent to you by email, fax, or telephone.)

If the legal basis is your consent, you are entitled to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. If the legal basis is legitimate interest, you are also generally entitled to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you. In this respect, Art. 21 GDPR applies.

3. Data Transfer

If your inquiry (e.g., in connection with a valuation request) concerns offers from other licensed partners of the Engel & Völkers Group, Engel & Völkers will transfer the personal data you have entered in this case to the respective company within the Engel & Völkers Group after obtaining your prior consent.

In this context, please also refer to our information on data transfer in Section III.

Furthermore, we transfer personal data to contractual partners (owners, landlords, Search clients) and supporting service providers such as notaries, lawyers, property managers, developers, as well as for credit checks or to supervisory authorities (e.g., for anti-money laundering documentation). We may also transfer your data to third parties to the extent legally permissible. Third parties to whom we disclose your personal data, regardless of our service provision, include external advisors (e.g., lawyers and auditors), authorities within their jurisdiction to comply with legal obligations and/or protect our rights (e.g., tax office, police, public prosecutor's office, courts), potential buyers or acquirers of all or part of our assets and/or activities, and other third parties, provided you instruct us to disclose data or give your consent.

Furthermore, we only share your personal data with employees (permanent staff such as employees and freelance real estate consultants) and third-party companies (e.g., IT service providers, hosting providers, etc.) to whom we outsource services. with processing operations outsourced as part of commissioned data processing.

4. Transfer of Data to Non-EEA Countries

In addition to the preceding paragraph “Transfer of Your Personal Data”, the following applies:

Recipients of personal data may be located outside the EEA/UK. If personal data is transferred to locations outside the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has determined that the country to which personal data is transferred ensures an adequate level of protection (Art. 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., B. Standard Contractual Clauses) of the European Union, which have been agreed with the recipient (Art. 46 GDPR), unless the GDPR provides for an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/United Kingdom can be requested. Please note that these copies may be redacted to the extent necessary to protect trade secrets or other confidential information.

If your request relates to Engel & Völkers Group license partners outside the European Union, we will transfer your data to the locally/materially competent license partner after obtaining your consent.

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III. We will search for a property for you together with another Engel & Völkers licensed partner (“referral”)

If we search for a property for you together with another licensed partner, your data will only be transferred based on your prior consent.

If we search for a property for you together with another licensed partner, your data will only be transferred based on your prior consent. Please note that both we, as your initial contact, and the Engel & Völkers Group licensed partner to whom your data is referred will process your personal data. Both we and this licensed partner are independently responsible for their respective data processing. We and this other licensed partner do not have access to each other's data and do not process your data jointly. Do you wish to If you wish to assert your data subject rights, please check beforehand whether you wish to assert them against us or against the other licensed partner of the Engel & Völkers Group who also processes your data.

For information on how we process your data in connection with the marketing of your property, what rights you have in this context, and who your contact persons are should you wish to assert your data subject rights, please refer to the above explanations.

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IV. You are submitting an unsolicited application or an application in response to a job advertisement

1. What data do we process about you

When you apply to us via our website or a job advertisement, we process your name, address, telecommunications, and application data. Providing your address and telecommunications data, which are listed as mandatory, is necessary so that we can contact you regarding your application and process it.

2. Purpose of processing and legal basis

We process your We process your personal data for the following purposes: ● Reviewing your application for employment within our company (legal basis is Art. 6 para. 1 lit. b GDPR, possibly in conjunction with Section 26 BDSG (for the Federal Republic of Germany)). ● Defending against any legal claims that may be asserted against us arising from the application process, if necessary (legal basis is our legitimate interest in fulfilling our burden of proof in proceedings under the General Equal Treatment Act (AGG), Art. 6 para. 1 lit. f GDPR). ● We also process your personal data based on your prior consent to inform you about interesting job opportunities (legal basis is Art. 6 para. 1 lit. a GDPR). If the legal basis is your consent, you are entitled to You have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. If the legal basis is legitimate interest, you also have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you. Article 21 GDPR applies in this respect.

We need your personal data to fulfill the processing purposes listed above. You are free not to provide us with any personal data. In this case, we will not be able to enable you to participate in the application process for open positions.

3. Disclosure of Data

We will only disclose your personal data to third parties if This is necessary for the performance of the contract, we or the third party have a legitimate interest in the transfer, there is a legal obligation, or you have given your consent. If data is transferred to third parties based on a legitimate interest, this will be explained in this privacy policy.

If you applied via the global online job portal of Engel & Völkers Holding GmbH, your application documents were forwarded to us by Engel & Völkers Holding GmbH. You learned how Engel & Völkers Holding GmbH processes your personal data during the application process and can read about it at any time on the relevant Engel & Völkers Holding GmbH website via the global online job portal.

4. Transfer of Data to Non-EEA Countries

In addition to the preceding paragraph "Transfer of Your Personal Data," the following applies:

Recipients of personal data may be located outside the EEA/UK. If personal data is transferred to locations outside the EEA/UK, we will, as required by law, ensure that your data protection rights are adequately protected, either because the European Commission has determined that the country to which personal data is transferred ensures an adequate level of protection (Art. 45 GDPR) or the transfer is subject to appropriate safeguards (e.g., standard contractual clauses) agreed upon with the recipient by the European Union (Art. 46 GDPR), unless the GDPR provides for an exception (Art. 49 GDPR). Furthermore, where necessary, we intend to agree on additional measures with the recipients to ensure an adequate level of data protection. Copies of the appropriate safeguards (to the extent we rely on them) and a list of recipients outside the EEA/UK are available upon request. Please note that these copies may be redacted to the extent necessary to protect trade secrets or other confidential information. is required.

5. Storage and Deletion of Your Data

We store your personal data for the period necessary to achieve the purposes for which the data is collected and further processed, including any retention period required by applicable laws (e.g., maintaining accounting records). In the context of application processes that do not result in employment, your data is routinely stored for six months for documentation purposes and then deleted, along with the documents you submitted.destroyed. With your consent to the processing of your data for future application processes, we will retain it for a correspondingly longer period.